Timesheets

Notice: DocuSign (manual) timesheet links are only

available upon request to payroll.timesheets@morgan.edu

Timesheet Submission Guidelines

All web timesheets for REGULAR and CONTRACTUAL employees must be submitted using the online WebSIS system by the following deadlines:

• Employees must complete and submit their WebSIS timesheet by 12:00 noon on Tuesdays unless otherwise directed.
• Managers and supervisors must approve timesheets by 2:00 p.m. on Tuesdays unless otherwise directed.
• Managers and supervisors must designate two timesheet proxies to serve as a backup. Instructions for designating a proxy can be found here.

All timesheets received after the deadline will be processed within two pay periods. 

Instructions for Entering Time

Hourly Timesheet Completion Instructions (regular hourly or non-exempt employees)

Salaried Timesheet Completion Instructions (regular salaried or exempt employees)

Manual (DocuSign) timesheets should only be used to correct a previously submitted or missed timesheet. Manual timesheet links must be requested by email to Payroll at payroll.timesheets@morgan.edu.

Instructions for Approving Time

Timesheet Approval Instructions (for all)

Instructions for Designating a Timesheet Approval Proxy

Designating a Timesheet Proxy (short version)

How to Designate a Timesheet Approval Proxy (managers and supervisors)

Guidelines

• In general, staff timesheets should be completed and submitted via WebSIS. The manual (DocuSign) timesheet should only be used in the event the WebSIS timesheet is unavailable, there is a technical glitch preventing submission/approval, or a revision must be made to a previously submitted or missing timesheet.
• All staff time sheets must be submitted on a bi-weekly basis.
• Faculty members are not required to submit timesheets; however, check with your chair for department-specific protocols.
• When an employee retires or resigns, supervisors must notify the OHR by submitting the separation here.
• Timesheets cannot be approved PRIOR to the pay period end date.  If you submit your timesheet early due to vacation, sick leave, etc., it cannot be APPROVED before the pay period end date.
• If you are a designated proxy, you are NOT authorized to approve your own timesheet.

Employees who are found in violation may be subject to sanctions by the University.

Payroll Schedules

Regular Payroll Schedule FY25

Contractual Payroll Schedule FY25

Faculty Payroll Schedule AY24-25

Adjunct Faculty Payroll Dates AY24-25

Timesheet Forms

Faculty Timesheet

Docusign (manual) timesheets must be requested from Payroll by email to: payroll.timesheets@morgan.edu.