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Office of the Comptroller

Invoice Submission & International Vendors

In an effort to best serve our campus constituents and external vendors, the Accounts Payable (AP) Office has implemented new submission procedures with associated email addresses, as outlined below.  Please review and forward emails to AP based on the most relevant category and/or type of assistance needed. 

International Vendors

For payments to an international organization/vendor, Accounts Payable requires the organization receiving the funds to complete a GADX-9 International Vendor Form. Fedwire issues international payments and cannot be processed by check.

Please note that GADX-9 is an additional requirement for processing an international payment and does not replace Morgan State University's normal procurement, Purchase Order (PO), invoice approval, or Accounts Payable requirements. The procurement and PO process remain the same; the primary difference is the method by which the payment is issued.

When the organization is ready for payment, the following should be submitted to Accounts Payable:

  • An approved invoice, following the normal PO and invoice approval process.
  • The invoice must be billed in U.S. currency (USD).
  • A completed and signed GADX-9 International Vendor Form containing the organization's international banking information.

Accounts Payable does not require a W-8 to process the international wire transfer. However, if the organization does not have a U.S. Federal Employer Identification Number, a W-8 may be requested for tax, contracting, or other vendor documentation purposes. Any W-8 requirement would be separate from AP's requirements for processing the international payment.

Instructions for Completing the GADX-9 Form

Please have the organization review the following requirements carefully:

  • All information must be typed. Handwritten forms cannot be accepted.
  • Line 7 should remain blank. The Foreign Currency Type and Amount is not required, as the approved invoice should be billed in U.S. currency.
  • Do not modify or alter any fields on the form. Any changes may result in the form being rejected by the State Comptroller's Office / General Accounting Division (GAD).
  • Verify all banking information carefully. International wire transfers cannot be reversed once processed by the State of Maryland. Incorrect banking information may result in the loss of funds.
  • The form must be signed and dated. Unsigned or undated forms will be returned for correction.
  • Complete the form in its entirety.

Please Note: The GADX-9 is required in addition to the approved invoice and normal procurement/PO documentation. The University's standard procurement and payment process remains the same. The GADX-9 provides the international banking information necessary for the State to issue the payment by Fedwire.

Once the procurement process has been completed and the organization is ready for payment, please submit the approved invoice and completed GADX-9 form to msuap@morgan.edu for processing.

Should the organization need assistance with completing the GADX-9 form, please contact the State Comptroller's Office / General Accounting Division (GAD) using the contact information provided on the form.

The GADX-9 form is also available on the State Comptroller's website.