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School of Graduate Studies

Thesis/Dissertation Submission Process

Hello Masters and Doctoral Candidates. Congratulations on your near completion of the manuscript and defense for your Thesis or Dissertation! Now it's time for you to start working with the School of Graduate Studies to submit it for final approval, copyright, and publication. This process is a several-step process in which you will need to submit five forms to the School of Graduate Studies. Those forms, in order, are as follows:

  1. INTRODUCTION: Satisfactory Completion & Submission Checklist (Learn about the gradETD process)
  2. REVIEW: SGS List of Common Errors (Find out what NOT to do!)
  3. ANNOUNCE: Intent to Defend (Tell us when you are defending your work)
  4. REPORT: Request for Deposit (Show us the approvals of your defense and your manuscript)
  5. PUBLISH: ETD Process Instructions (Get instructions to upload your work to our official ProQuest ETD site)

Get started by emailing and letting us know that you would like to get started on the process. In your email, please tell us the name of your Committee Chairperson and your Graduate Coordinator for your Program. In your email, you will receive your first two DocuSign forms from gradETD soon thereafter.

After you complete the first two forms, you will be sent Form #3, and Forms #4/5 will be sent together thereafter.

During the gradETD process, please do not hand-deliver or mail any thesis/dissertation manuscript content to the School of Graduate Studies. Please upload all deposit content to the appropriate DocuSign form during the five-step ETD Deposit process. If you have any questions, please email for assistance.

NOTE: The ETD Process for the Spring 2023 semester will begin on January 25, 2023. At that time, you can begin the ETD process by emailing

Defense of your Thesis/Dissertation may be no later than two weeks prior to the deadline for submission to the School of Graduate Studies (March 6, 2023) to be considered for Spring 2023 graduation. This time is imperative for appropriate planning and correction prior to submission and eventual graduation. As such, Theses/Dissertations that are defended later than two weeks prior to the School of Graduate Studies deadline for submission may not be approved for graduation in that term. The deadline for submission of Theses/Dissertations to the School of Graduate Studies for Spring 2023 is March 20, 2023, at 3:30 pm EDT.

Thank you and we look forward to reviewing your brilliant work!