Office of the Registrar
Degree Works is available for undergraduate students who were initially admitted on or after Fall 2010 and beginning with the 2010-2013 Undergraduate Catalog. Degree Works is also available for graduate students admitted after Fall 2022 and beginning with the Fall 2022 graduate catalog.
Students should log into their Student Self-Service/WebSIS account, select Student, and then select Degree Works to access Degree Works. Students who were admitted prior to Fall 2010 or under a catalog prior to the 2010-2013 Catalog should see their advisor for degree audit information.
*COMING SOON* The Degree audit system will be upgraded in Fall 2022 to include new features with a new design. Previously known as the “Classic Dashboard”, this new interface is now referred to as a “Responsive Dashboard”. This new modern version brings a friendly student dashboard with a fresh and neat look for advisors and students to view academic progress. What should you expect? A new modern design and mobile-friendly interface that is ADA-compliant for accessibility.
Degree Audit (Worksheets) Functionality
The last date and time that the audit was refreshed can be found in the upper left on top of the first block. In the first block, you will find the student’s Student ID number and name. The Degree drop-down box is where you can toggle between degrees and certificates if the student is working on more than one degree and/or certificate. The student’s level, classification, major, minor (if any), program, concentration/track (if any), and college are found in the upper block as well. Additionally, the name of the student's advisor is also found in this block.
Above the next block is where you pick the type of audit you wish to run. 'Academic' is the primary audit. It is what you will see when you log into Degree Works. Another choice all students will have is a What-If audit. Students may have other choices based on their individual records like the ones shown below. As you move down, you will find the degree progress wheel. This shows the student’s degree requirements progress, 120-credit requirement progress, and the current overall GPA.
Just above is the date and time of the current degree audit. The audit will check each evening to see if the student had a grade, registration, or test score change. If any changes are found, a new degree audit will generate.
Degree Audit Legend
The Degree Works symbol legend can be found at the end of the degree audit. So, while this is presented out of order compared to the flow of the audit, it’s important to understand the symbols used before going into the degree audit requirements.
• Complete (green circle with a checkmark): Requirement is met
• Not complete (open red circle): Requirement is not met
• Complete except for classes in-progress (half-filled blue circle): Requirement being filled with current, future, or incomplete classes
• Nearly complete-see advisor (yellow circle with exclamation mark): Requirement that is not satisfied but there are no specific classes assigned to address it, such as a GPA issue
• Prerequisite (blue clipboard with a check mark): There is a prerequisite for the course listed
• Any course number (@): This is a wildcard to represent any missing applicable number. For example, COMM @ means any COMM course while ACCT 3@ means any 300-level ACCT course
• Repeated class (R): Found in the Audited, Failed, Dropped, Repeated sections on classes that have been excluded due to being repeated.
Additionally, at the overall block level, the “Complete” symbol is replaced by the word “Complete” in a green box, the “Complete except for classes in-progress” symbol is replaced by the word “In-Progress” in a blue box, and the “Not Complete” symbol is replaced by the word “Incomplete” in a red box.
Degree Audit Block Structure and Type
There are several types of blocks. Each block will display the catalog year it is operating from just below the block title. The completion status of the block is displayed to the right of the block title as incomplete (red text), in-progress (blue text), or complete (green text).
• Degree Block: This is the requirement that monitors everything needed to complete the degree. This includes all other blocks.
• University Requirements Block: This monitors the completion of the University Activity/Financial Literacy/Mindfulness/Discovering Student Identity requirement as well as orientation.
• General Education Block: This is found on undergraduate audits only. This block shows the 40 credits of required General Education courses.
• Major, Minor, and Concentration/Track Blocks: This block monitors courses that are specific to the student's discipline.
• Free Electives Block: This block contains all courses that are counted as electives for the student’s major.
• Free Elective/Over the Limit Block – This block contains courses that do not fit into the degree plan.
• Insufficient Block: This block contains courses that cannot count toward the degree due to not being completed (either withdrawn or not passed).
• In-Progress Block: This block lists courses a student is registered for during a current or future term.
• Exceptions Block: This block contains any exceptions that have been entered by the Graduation Team. Any questions regarding exceptions should be directed to your advisor.
Degree Audit CourseLink
If you click on a hyperlinked course anywhere in the degree audit, it will bring up a block of information that shows the course prerequisite (if applicable), catalog description, and course information including the possible and suggested semesters that the courses are scheduled to be offered.
Degree Audit Transfer Equivalency Information
If you have transfer work, you can see how those courses applied to your degree audit. Each transfer course will show the originating institution, course title, and course number below the MSU equivalency as shown in the screenshot below. You will also see a "TR" in front of the actual grade, which represents the word "Transfer", and the letter grade you received at the sending institution.
Degree Audit Exceptions
Departments sometimes will substitute or waive a course requirement. Department Chairs/Program Directors and authorized designees may enter exceptions through the exceptions tab for their students' majors, minors, and certificates only. Students should contact their advisors with any questions or concerns related to exceptions.
Exceptions show in two places on the audit. The first is near the applicable course location. Included are who entered the exception, the date, and a description of the action taken. The second is an exception section at the bottom of the audit. This includes whether the exception is “enforced” or working. The primary reason one would not be enforced is that the student changed catalogs and/or programs and therefore the exception was broken. Each exception ties to a specific block, which is like an address based on the program and catalog identification of the block.
What-If Degree Audit
A “What-if” degree audit allows the user to see what their degree audit would look like if they were to change programs or catalogs prior to formally requesting the change.
Between the first and second block (below the ID block and above the format/degree progress block), there is an area where you can select the type of degree audit you want. Click on “What-If”.
Future Classes (previously known as Look Ahead)
The Future function allows students to select a course they would like to take and see where it might be applied on the degree audit or toward current degree enrollment. When utilizing this feature, you must ensure that "Use Current Curriculum" is selected when trying to determine where certain courses may populate on your degree evaluation. After adding the appropriate course subject and number, make sure to select "Process" to determine where the course will apply.
Printing your Degree Evaluation
If a student would like to print their degree evaluation for further review, they may do so at any time by selecting the "Print" icon in the upper right-hand corner of the degree evaluation. When printing a degree evaluation, the preferred internet browser is Google Chrome.
1. Degree Works is an academic advising and degree audit tool that helps advisors and students track their degree progress in real-time. Degree Works does not replace the requirement to meet with your advisor.
2. The Responsive Dashboard includes quick access to useful links. They are located at the top of the page.
3. Courses in-progress are listed in a separate block as are Over the Limit credits.
4. 'Over the limit credits' refers to courses that are completed or transferred, and are not used toward the current degree program. The credits may exceed the allowable transferable credits or be repeated courses.
5. Some commonly used tools have been relocated to the top right of the degree audit. The print, email, and search icons are shown on the top right. For the printer, click on the icon and the printer window will pop up.
6. If Degree Works indicates a missing requirement for the student, an issue with the program, and/or the student's record, please contact your advisor to help resolve this issue. An exception may need to be submitted by your advisor.
7. If you run into a technical issue with Degree Works, please contact firstname.lastname@example.org for assistance.
Degree Works Overview
What If Overview
Q: What is Degree Works?
Degree Works is an online advising tool to help advisors monitor students' progress toward degree completion. Degree Works matches students' coursework (completed, currently enrolled, or registered for in the future) to degree requirements in an easy-to-read worksheet that shows how the courses count toward degree requirements.
Q: Who can use Degree Works?
Degree Works is available for undergraduate students who were initially admitted on or after Fall 2010 and beginning with the 2010-2013 Undergraduate Catalog. If you entered Morgan prior to Fall 2010, contact your academic advisor for a degree audit review.
Degree Works is also available for graduate students admitted after Fall 2022 and beginning with the Fall 2022 graduate catalog.
Advisors, faculty, and selected staff also have access for the purpose of supporting students' progress through their academic careers.
Q: Can students register for classes in Degree Works?
No. Students should register using Schedule Planner.
Q: How current is the information in Degree Works?
The information in Degree Works is refreshed each night. Any changes made today (e.g., grade changes or classes added/dropped) will be seen in Degree Works tomorrow.
Q: What is a Degree Works audit?
A Degree Works audit is a curriculum evaluation separated into different blocks of requirements, such as general education, major, minor, concentration, and other ancillary requirements. Each block within the audit works as a checklist with circles that are automatically checked when a requirement is met.
Q: What if the information in Degree Works is not up-to-date?
There could be several reasons why the information in Degree Works is not up-to-date. One is that Degree Works may not have been refreshed since a change was made (information is refreshed nightly) to a student record. Second, there could be pending workflow(s) that have not been processed (course substitution, change of major, etc.). If you have recently submitted an academic form, email email@example.com.
Q: Are grades visible in Degree Works?
Yes. Once grades have been posted at the end of the term, they are viewable in Degree Works the following day (after the nightly refresh).
Q: Can students complete a change of major/minor/concentration through Degree Works?
No. You should submit a Change of Academic Program form online. Instructions as well as the forms are available at http://www.morgan.edu/registrar/forms.
Q: Does Degree Works include AP credit and transfer work?
Once official AP scores are received from the College Board and credit is granted, they are posted to the student's record and will appear on the audit. If you have any questions regarding AP/transfer credit, please contact the TEA Team at firstname.lastname@example.org.
Q: How do students know what classes to take?
Degree audits will outline courses needed to meet degree, major, minor, and/or concentration requirements within each block. You may then use this information to discuss your plan with your Academic Advisor.
Q: I think the audit is incorrect. What should I do?
The first step is to clarify what information you believe is wrong. These are the most common problems and courses of action:
The major is wrong on the audit - If you have not officially changed your major, submit a Change of Major form. If the major has been officially changed, the Degree Works audit will display only the active degree audit. If the major change is effective for a future term, the change will not reflect until that term. If you have recently submitted an academic form, and three business days have passed since it was fully approved, email email@example.com.
- The requirements for the major are wrong - Note the Catalog Year that appears on the major requirements block of the audit. According to the official academic record, this is the catalog that students must follow to complete the major requirements. If you believe that you should be using older or newer curriculum requirements, contact your academic advisor.
- Transfer courses do not appear in the right place - If there are concerns about a transfer course that should be applied in the audit, contact your academic advisor.
- Classes are not applied in the right place - Degree Works uses a "best fit" approach to meet requirements, so classes may apply to different sections as you take more courses. If you have further questions, please contact your academic advisor.
- An advisor or department chair gave permission to substitute a course, but it's not showing on the audit - Check with the advisor to be sure the proper Degree Works Exception Workflow has been completed and approved by the Chair and Dean. Once substitutions are entered by the Registrar and a new audit has been run, the change will appear on the audit.
- The minor or concentration is missing from the audit - If you have not officially declared a minor or concentration, you should contact your academic advisor and submit a Change of Major form. If you have recently submitted an academic form to declare a minor and three business days have passed since it was fully approved, email firstname.lastname@example.org.
If none of these options address your concern, please contact your academic advisor.
Q: When should a student/advisor review a degree audit?
Before registration begins for an upcoming semester
After students register to ensure that the courses apply to program requirements
After grades are posted for each semester
Any time changes are made to a course schedule or major
Before the add/drop period ends during your final semester.
A degree audit can be reviewed at any time; however, it is recommended to do so at least four times a semester.
Q: How is the degree audit different from the official transcript?
The degree audit is a tool to provide students with academic information related to degree progress. It displays courses required and completed in the degree program. The official transcript is an official university academic record and provides a chronological list of courses completed and other academic information.
Q: I've seen the @ symbol in several places on my audit. What does this mean?
This is a wild card in Degree Works. For example, if the @ sign is followed by course numbers (@100:499), it means that you may take a course in any subject area within the specified course number range. In this case, any 100-400 level course in any subject area is allowed.
Q. I've seen the clipboard symbol with a check in several places on my audit. What does this mean?
This means the course has prerequisites. To find the prerequisites for the class, click on the course and a separate window will pop up to display course information.
Q: Who should I contact if I still have questions or disagree with the audit?
Please contact your academic advisor or Chairperson.
WHAT-IF AUDIT FAQs
Q: I am thinking of changing my major. How can I see what would be required if I made this change?
You can use the "What-If" option on the Worksheet to create an audit based on requirements for the program of interest. Be sure to select a College, Degree, Catalog term, and Major along with any corresponding Minors or Concentrations. What-If audits do not guarantee that students will be able to major in the area selected.
Q: Can advisors see the What-If audit?
Since What-If audits are not stored in Degree Works, advisors can only see the results if the student and advisor work through a What-If procedure together. What-If audits can be printed and shown to advisors, chairs, and deans. Advisors are also able to run their own What-If audits on their advisees' audits.
Please contact your department or Chairperson with any audit-related questions or concerns.
Office of the Registrar
Morgan State University
1700 E. Cold Spring Lane
Baltimore, Maryland 21251