Google Workspace Storage Changes

Overview Storage Limits for Students How to Prepare for the Change

Overview

Google has ended unlimited storage for Google Workspace. In response, DIT is implementing a quota-based storage model to manage usage within the university’s Google storage limits.

What to Expect:

Storage Limits: All Google accounts will be assigned a storage quota. Users will be responsible for monitoring and managing their own storage usage.
Storage Responsibility: If you exceed the allocated storage quota, you will not be able to send or receive emails from your account, nor will you be able to add or edit files in Google Drive until you delete emails or Google Drive files to decrease your overall storage use.

What is My Storage Quota?

New Accounts

25 GB for enrolled students
TBD for active faculty and staff

Existing Accounts

For existing accounts and shared drives, you will be automatically legacied into a storage tier based on your current usage.

Storage Limits for Students

Default Storage:

Storage Limit	Available To
25 GB	New Students

Each new student account will be allotted a maximum storage of 25GB.

Current Students:

Current students whose usage currently exceeds the 25GB limit will receive a one-time adjustment, rounded up to the next multiple of 10GB (e.g., a student using 27GB will be allotted 30GB), not to exceed 1TB. Storage overages will no longer be adjusted after the one time Fall 2025 increase.

Stay within your Storage Limit:

It is important to regularly check your storage levels to ensure you remain within your limit. Exceeding your limit can interrupt your ability to send or receive emails, upload new files, or sync data in Google Workspace. Staying within your limit helps keep your account active and functioning properly.

How to Prepare for the Change

To avoid future service disruption, we recommend reviewing your current storage usage and deleting any unnecessary files in Google Drive, Shared Drives, and Gmail. Complete the following steps to reduce your storage usage.

Review Your Data Utilization

Confirm your data in Google Drive Storage.

Manage Your Content

Review Google’s Manage files in your Drive storage guide for best practices on reducing clutter in both Google Drive and Gmail. You can also explore our own Google Storage Management Tips for additional guidance:

How to find and delete large files in Google Drive
How to delete photos and videos
How to review your Gmail and delete unnecessary emails
How to export content from your Google account

Export Your Data from Google Drive Using Google Takeout

Self-service migration – Watch this video to learn how to export your data from Google Drive using Google Takeout.

Frequently Asked Questions

What happens if I exceed my Google storage quota?

If you exceed your allotted Google storage quota, your account will be "read-only". You will not be able to add or edit files until data is deleted or moved from your Google Drive.

Are Google storage quotas subject to change?

Yes. Google storage quotas are subject to change. Information regarding these changes will be properly communicated.

How do changes to Google storage allocation impact me?

Current students whose usage currently exceeds the 25GB limit will receive a one-time adjustment, rounded up to the next multiple of 10GB (e.g., a student using 27GB will be allotted 30GB). After the Fall 2025 semester, storage overages will no longer be adjusted.

What data and files are included in my overall Google storage total?

Your Google storage is comprised of data in Google Drive, Gmail, and Google Photos.

How do I check my current Google storage totals?

Check your storage in Google Drive.