FAQ

Please visit our website (morgan.edu/procurement), click on download our Policies and Procedures, page 20, section V, procurement methods, and read our guidelines for the different methods of Procurement.

Yes, you submit this brief statement as part of your monthly transaction log's supporting documentation.

All templates are located in Acquisition Planning, under "Customers".

According to Maryland state procurement policy, for university requisitions between $5,001 and $25,000, submitting multiple quotes is generally required to ensure competitive pricing and compliance. Check Morgan's specific procurement guidelines to confirm the exact requirements. Please visit our Acquisition Planning page, click on Download Our Policies and Procedures, page 20, section V, procurement methods, and read our guidelines for the different methods of Procurement.

1. Requisition Completed Status 

In Banner Finance, when a requisition reaches Completed status, it means the request for goods or services has been fully processed and approved within the system, and it is now ready to be converted into a purchase order. As part of this, the requisition is manually assigned to a Procurement Technician who will then reach out to the requesting department for any additional information or documentation. The requisition must be approved by the requesting department and go through all internal approvals to be completed.

2. Purchase Order Completed Status

A Purchase Order (PO) with Completed status in Banner Finance means that the PO has been fully processed within the system, but the goods/services have not yet been received. The physical paperwork processing for the PO includes steps like contract signing, price negotiations/analysis, justification write-ups, and other reviews, evaluations, and approvals. These steps ensure the purchase is fully justified and compliant before the order is finalized and fulfilled.

Delays in this process can be caused by:

• The point of contact(s) not responding when Procurement is following up.
• Resolving internal and external issues
• The solicitation process
• Ensuring all documents are in compliance for auditing purposes.
• The higher the dollar amount, the more likely extra steps will be involved in the process

Please visit our website (morgan.edu/procurement), click on download our Policies and Procedures, page 20, section V, procurement methods, and read our guidelines for the different methods of Procurement.

*** HOW CAN I CHECK THE STATUS OF A PAYMENT? ***

Please follow the instructions below to ensure the timely processing of your invoice:

Invoice Submission and Payment Process

• Invoice Submission:

The invoice must then be approved by the appropriate Departmental Representative before AP can proceed with processing. Submit your invoice to msuap@morgan.edu after fulfilling the terms of the Purchase Order—either by completing the service or shipping the items.

• Approval Process:

Once the invoice is received by Accounts Payable (AP), AP will contact the Purchase Order requester to confirm that the goods or services have been received.

• Payment Tracking:

After the approved invoice is received and posted to Banner, you may track the payment status via the State of Maryland Comptroller’s Office website:            (Maryland Taxation).

Note: While Accounts Payable (AP) processes the invoice, payment approval is issued by the requesting department, in accordance with Maryland taxation and procurement guidelines

•  Electronic Payment Enrollment (ACH):

Vendors with a U.S. bank account are encouraged to enroll in the State of Maryland’s ACH program to receive payments electronically. To enroll, please complete and submit Form GADX-10 as directed.

The form is available here: Comptroller - GADX-10 FORM

           For additional information:

• • Vendor FAQs
  • Staff FAQs

CLICK TO VIEW MORGAN STATE UNIVERSITY PURCHASE ORDER TERMS AND CONDITIONS