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Procurement

The Office of Procurement is responsible for acquiring goods, services, and construction for all University departments, as well as tagging and accounting for University property. Activities are conducted in compliance with Maryland state laws and involve managing complex legal, policy, and compliance requirements to ensure every purchase upholds regulatory standards, maintains accountability, and aligns with organizational objectives.

Morgan State University Procurement Department, Guiding Principles. Transparency. Ethical Standards: Maintain high ethical standards in all procurement activities, avoiding conflicts of interest and ensuring actions are in the best interest of the university. Sustainability: Incorporate sustainable practices into procurement decisions, considering the environmental and social impact of procurement activities. Collaboration: Work closely with internal stakeholders and suppliers to understand their needs and build strong relationships. Effective communication and teamwork are key to successful procurement. Professional Development: Invest in the continuous development of procurement staff through training and development opportunities to keep the team updated with the latest trends and best practices. Fairness: Treat all suppliers and stakeholders fairly, providing equal opportunities for suppliers to bid on contracts and making decisions based on merit. Value for Money: Focus on obtaining the best value for money by considering not just the price, but also the quality, service, and sustainability of the goods and services being procured. Compliance: Ensure compliance with all relevant laws, regulations, and university policies to avoid legal issues and maintain the university’s reputation. Innovation: Encourage innovative approaches to procurement, adopting new technologies, exploring alternative sourcing strategies, and continuously improving processes. Accountability: Hold all members of the procurement team accountable for their actions and decisions, ensuring everyone is working towards the same goals and maintaining high standards. Results-Driven: Focus on achieving measurable results that align with the university’s strategic objectives, regularly reviewing performance against set targets. Goal: Create a procurement department that is efficient, ethical, and aligned with the Mission, Values, and Strategic Goals of the university. Ensure all procurement processes are open and transparent, building trust among stakeholders and ensuring accountability.

FUSION CONNECT PORTAL

CREF (Mandatory)

CAMPUS CLOSURE DATES

Construction Overview

Overview

The Construction Unit is responsible for soliciting capital projects. Capital projects are renovations and new construction with estimated total costs of $100,000 or more and are subject to formal bid procurement action in accordance with the Morgan State University Policies and Procedures. 

Commodities & Services Overview

Overview

The Service/Commodities Unit is responsible for procuring a wide range of goods and services, including office supplies, IT equipment, maintenance contracts, and other necessary items for the organization. All procurements with an estimated total cost of $100,000 or more must follow the Morgan State University Policies and Procedures for formal bid procurement.

Simplified Acquisition Procedures (S.A.P)                    

 Morgan State University’s Procurement Department shares the following Simplified Procurement Procedures for limits up to $100,000 

$5,000 and Below

$5,001- $25,000

$25,001-100,000

The preferred method is the Purchasing Card

The following must be purchased via Simplified Acquisition Procurement (SAP) Method:

Splitting a purchase of over $5,000 is specifically prohibited in COMAR.
You may not split a purchase using the purchasing card.
  1. Complete Customer Request Form (CREF), forthcoming.

  2. Departments must provide an approved requisition based on an estimate or budgetary amount.

  3. Obtain three competing quotes- all of which shall be an MBE or SBE; that include the Point of Contact’s (POC) name, phone number, and email address if they are not already included in the quotes.

  4. Departments to complete a statement of work (SOW) for the requirement.

  5. SOW + three (3) Vendor quotes must be submitted to a Procurement Specialist.

  6. If other than low price, additional requirements will need to be addressed.

  7. Price reasonableness document will be completed by a Procurement Specialist.

  8. Award made within 30-45 days (if Procurement receives all required documents from the requesting department).

  9. NO APPROVED REQUISITION, NO AWARD!
  1. Complete Customer Request Form (CREF), forthcoming.

  2. Departments must provide an approved requisition based on an estimate or budgetary amount.

  3. Departments must provide the names of three or more vendors that can execute the requirement.

  4. SOW and/or Performance Work Statement (PWS) must be submitted. PWS required for services.

  5. DEPARTMENTS ARE NOT TO CONTACT THE VENDORS.

  6. Price reasonableness document will be completed by a Procurement Specialist.

  7. If other than low price, additional requirements will need to be addressed.

  8. Award made within 30-60 days (if Procurement receives all required documents from the requesting department).

  9. NO APPROVED REQUISITION, NO AWARD!
lab equipment
Procurement supports grant-funded research by ensuring the timely and compliant acquisition of equipment essential to student and faculty innovation.
Commencement
Procurement works behind the scenes to secure everything needed for another seamless and memorable commencement celebration!
New Thurgood Marshall Hall
In August 2022, the new 10-story, $95 million Thurgood Marshall Residence Hall opened!
New Science Complex Construction
The new estimated $342-million Science and Research Complex is slated to open in fall 2027!
Health and Human Services Building
Morgan State University’s (MSU’s) new Health and Human Services Building, a $171-million facility is slated to open in September 2024!
tyler hall
In 2021, Morgan State University celebrated the official grand opening of Calvin and Tina Tyler Hall, a newly constructed $88-million student services building!

FUSION CONNECT PORTAL

CREF (Mandatory)

CAMPUS CLOSURE DATES