Travel advances are considered upon receipt of an approved Individual Request for Approval of Out-of-State Travel (Comp01) with a checked Travel Advance box at the top right-hand corner the form. The completed and signed Individual Request for Approval of Out-of-State Travel (Comp01) form is submitted to the Comptroller's Office General Accounting section for approval. Employees should process authorized registration fees and lodging expenses through a purchase order or a University purchasing card, thereby minimizing the amount of advance necessary.
All employees are required to make common carrier travel arrangements through the University's designated travel agency. Advances will not be given for airplane or train tickets. The travel advance check will be available up to 3 business days before the departure date. Employees incurring authorized travel expenses must submit a State of Maryland Expense Account Form (GAD X-5) to the Comptroller's Office within five days subsequent to the last day of the trip. Original receipts, supporting the reimbursement request, must be attached to the completed and signed original GAD-X-5 form. Please see the Travel section for additional information and access to forms on the Comptroller's Forms section. Also, please note that if costs are not clearly identified/ explained on the form, travel advances will not exceed $100.