Out-of-State Travel

Faculty and staff  travelling Out-of-State or Out-of-Country to be paid by the University submits an Individual Request for Approval of Out-of-State Travel (Comp01) form 30 days before the travel date. The form Comp01 should also be submitted under the following circumstances:

  1. In state hotel request. If you are requesting to stay at a hotel within the state of Maryland or Washington D.C., you must be travelling a minimum of 40 miles from your home office to your destination to be eligible for a University paid hotel stay.
  2. In state travel advance.
  3. Using the University travel agent to obtain a train ticket within the State or Washington D.C. Non-MSU personnel travelling on behalf of the University and authorized to obtain their common carrier tickets through the University's travel agent.
  4. Federal Joint Travel approved Out-of-State Travel

If the Office of Sponsored Programs approved the specific grant for Federal Joint Travel rules and rates, the Comp01 form should be completed in compliance with the Joint Travel rules and rates.

a. Federally funded travel using Joint Travel rules and CONUS (continental US) rates

b. Alaska, Hawaii, and U.S. territories per diems (Federal funded Joint Travel only)

             Then click on Per Diem, then DTMO   

c. International Travel per diems (U.S. Department of State web site)  

Once the Office of Sponsored Programs approves the Comp01 for Federal Joint Travel rules and rates, the signed and dated stamp is added to the form by the OSP.

The links to form Comp01 and the step by step procedure to complete Comp01 follows:

To request reimbursement for their Out-of-State travel costs, a traveler is to submit a completed State of Maryland Expense Account (GAD Form X-5) after the travel has occurred. (Please note that the Mileage rate has changed effective January 1, 2017. Make sure that you select the form that reflects the date of travel.) 

* This link provides instruction on how to complete the State of Maryland Expense Account Form (GAD form X-5)

Federal Joint Travel Expense Accounts:

For federal travel approved for Federal Joint Travel rules and rates, the GAD form X-5 should be completed in compliance with the Joint Travel rules and rates. Otherwise, use the Morgan State University travel rules and rates.

a. Federally funded travel using Joint Travel rules and CONUS (continental US) rates

b. Alaska, Hawaii, and U.S. territories per diems (Federal funded Joint Travel only)

             Then click on Per Diem, then DTMO   

c. International Travel per diems (U.S. Department of State web site) 

d. GAD form X-5 form (State of Maryland Expense Account form)Select the form that is specific to your travel date(s).

For Federal Joint Travel:

1. If the University paid (is paying) for the conference or seminar, attach a copy of the conference itinerary to the completed expense account form.
2. Expense accounts are forwarded to the Office of Sponsored Programs after obtaining the department signatures. If approved by the Office of Sponsored Programs, OSP will give their approval with the signed stamp.
3. The OSP will forward the approved and stamped Federal Joint Travel expense accounts to the Comptroller's Office.  The Comptroller's Office review of the travel expense accounts will be based upon the Federal Joint travel rules     and rates.