Mileage/Meal Reimbursement Rates

Mileage

Effective with the travel starting January 1, 2014, the mileage reimbursement rate for University travel is 56 cents per mile. Please follow this table when submitting your travel requests and expense accounts:

Travel Dates Mileage Reimbursement Rate
July 1, 2011- December 31, 2012 $ 0.555 / mile
January 1, 2013 and after $ 0.565 / mile

*** Please be aware that if a traveler decides to use a personal vehicle for long distance travel and the mileage costs are greater than the costs of flying, the University will only reimburse the traveler up to the plane ticket cost.

Meals

Receipts are not required for reimbursement of meals for any travel whether in-state, out-of-state or international providing all other criteria are met.  Meals are reimbursed up to set per diem rates. There are certain United States cities that are considered high cost and as such, per diem meal rates are set higher.

Effective July 1, 2014 

Standard per Diem  Meal Reimbursement Rates will increase for FY '15. The following rates will apply ONLY to travel on or after July 1, 2014:

  • Breakfast: $9.00
  • Lunch: $11.00
  • Dinner: $25.00
  • Total per Day: $45.00

         *Fiscal Year (FY) July 1 to June 30

 Meal rates for High Costs United States Metropolitan cities  (FY '15)

Standard per Diem *FY '14 Meal Rates

  • Breakfast: $ 8.00
  • Lunch: $10.00
  • Dinner: $24.00
  • Total per Day: $42.00

*Fiscal Year (FY) July 1 to June 30

Meal rates for High Cost United States Metropolitan cities

Meal & Incidental Costs rates for International Destinations

For international travel, meals and incidental costs are reimbursable without receipts at the applicable Meals and Incidental Expenses (M&IE) rate of the U.S. Department of State. The foreign per diem rates are updated monthly and are found on the U.S. Department of State web site at http://aoprals.state.gov/content.asp?content_id=184&menu_id=78  Whenever partial days per diem applies, such as departure and return days, reimbursement will be calculated based upon the total M&IE rates as follows: Breakfast-15%; Lunch-25%; and Dinner-60%.

In exceptional situations where an international traveler has extraordinarily high incidental expenses, the traveler may request,  in writing, waiver of  the standard U.S. Department of State per diem incidental expenses reimbursable rate and request reimbursement based upon actual receipts if funds are available and exceptional circumstances warrant a higher rate.  Such requests must be fully justified and are subject to the approval of the Comptroller and Office of the Vice President for Finance and Management.