Division of Finance and Management

Physical Plant

The Physical Plant Department administrative office is located on the third floor of the Washington Service Center, Room 301. Physical Plant is responsible for the operation and maintenance of University buildings and grounds. The effectiveness of the Physical Plant in meeting its obligations and the service needs of the University community is largely dependent on a strong communication network between Physical Plant and user departments/programs. The reporting of obvious problems (i.e., improperly operating rest rooms, broken doors, leaks, etc.) significantly assists the department in its endeavors. Additionally, the campus community's efforts in minimizing the abuse of the University facilities and emphasizing cleanliness and neatness assists the department in attaining its goals and is greatly appreciated.

Emergency Maintenance
Emergency maintenance (i.e., flooding, loss of electric service, life safety hazard, etc.) can be requested during working hours (8:00 a.m. to 5:00 p.m., Monday through Friday) by calling the Physical Plant Department's Work Control Center. After regular working hours, including weekends and holidays, the requests for emergency maintenance service can be made by calling the Police Department.

Key Lock Service
The University maintains two mechanical lock systems (Best and Medeco) to secure Morgan State University buildings and equipment. No personal locks are permitted. Requests for interior keys are submitted in writing to the Director of the Physical Plant by the respective department head. Requests for exterior building door keys are submitted by the appropriate Vice President to the Vice President for Finance and Management using the Special Key Request Form which can be obtained from the Office of Finance and Management. If the issuance is approved, keys are signed for at the Physical Plant Department. All key requests will be evaluated according to the University's "Key Lock Policy." Employees assigned University keys are responsible for their safeguard and will be assessed for costs associated with their loss. For further information, contact the Physical Plant Department.

Motor Pool
All reservations for vehicles should be made five (5) working days prior to the intended use, by utilizing the Vehicle Request Form #110. Copies of Form #110 can be obtained from the Central Storeroom. Early submission of this form is strongly encouraged.

Users of State vehicles must have a valid driver's license, cannot have more than six (6) points on their driving record, and must sign for and abide by the rules and regulations of drivers of State vehicles. Disregard for these regulations or negligent driving may result in punitive or disciplinary action for those involved. Certain employees may be required to successfully complete a Defensive Driving Course, provided by the University's Health and Safety Director, if the employee must drive to perform his/her official duties and responsibilities.

Fuel may be purchased only from designated State facilities utilizing the State's Fuel Management System gasoline card, unless traveling Out-of-State, at which time the State of Maryland credit card may be used. Upon completion of the trip, all vehicles should be returned at the designated time or earlier to the Washington Service Center fenced "yard." For passenger cars, the keys and folder are to be delivered to the Office of Finance and Management. For vans, the keys and folder are to be put in the drop slot located in the yard.

Please call the Office of Finance and Management for more information about making reservations for passenger cars. For more information about making reservations for trucks, vans and buses, please call the University Motor Pool. In addition, the Motor Vehicle Operators' Guide is also available for further reference and has detailed information on the procedures to follow in the case of an accident with a State vehicle. This guide can be obtained from either the University Motor Pool or the Office of Finance and Management.

Employees are encouraged to utilize a State vehicle to conduct University business. If a University vehicle is not available, an employee shall be reimbursed a per mileage rate established each year. This rate can be obtained from the Comptroller's Office. A completed and approved State of Maryland Expense Account Form (GAD X-5) is used for reimbursement purposes.

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