In-state travel is defined as travel to be paid by the University within the state of Maryland or the Washington D.C. metropolitan area. Except for the examples listed within the Out-of-State Travel section, in state travel does not require preapproval.
To request reimbursement for their in-state travel costs, a traveler is to submit a completed State of Maryland Expense account (GAD form X-5) after the travel has occurred.
Most of the costs must be supported with paid receipts. Some of the costs do not require receipts, but have special rules:
- The miles subject to reimbursement will be reduced by the traveler's daily miles to commute to their office if the miles traveled on University business replaced the traveler's normal commuting miles. The mileage rates for using a traveler's personal vehicle is listed later on this web site.
- Meal costs for daily travel are not approved unless the traveler leaves their house a minimum of 2 hours before their daily commute or comes home a minimum of 2 hours after the traveler's normal time of coming home. The standard meal rates are listed later on this web site. To receive lunch, both standards must be met.
The traveler signs the completed GAD form X-5, attaches the paid receipts, and forwards the package to their supervisor. The supervisor and, if necessary, other approvers, sign the expense account and forwards it to the University's Comptroller's Office. The reimbursement check will be sent to the traveler's address listed on the GAD X-5 form or directly deposited to their bank account for direct deposit employees.