The Accounts Payable Office is located in the Montebello Complex, A-Wing - Room 216. The office processes invoices for payment through the State of Maryland Comptroller of the Treasury.
Provided below are general guidelines that must be followed to facilitate the processing of invoices for payment.
(a) Payment can only be processed for obligations approved in advance via a University Purchase Order or BB-4 form. Please note the following: Invoices received for unauthorized purchases will be forwarded to the staff member initiating the obligation, who may be personally responsible for paying the vendor from that staff member's own personal resources.
(b) Maryland State Law requires that vendors receive payment no more than 25 days after submission of a valid invoice to the University. The 25-day period begins the day any office at the University receives an invoice, not when a department delivers the invoice to Accounts Payable. For this reason, it is imperative that invoices sent in error to the requesting department by vendors be forwarded to Accounts Payable within one (1) working day. Morgan may be required to pay interest to vendors not receiving timely payment.
Normally, all obligations initiated in a fiscal year are charged to the budget of that fiscal year except as follows:
- Orders for supplies, materials, or services for $500 or less where merchandise and/or services have not been provided or invoice has not been processed for payment by June 30.
- Travel reimbursement requests (Form GAD X-5) have not been submitted to the Comptroller's Office prior to July 3.